past due invoice sample

Guri Bee

less than a minute read

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20-10-2024

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Past Due Invoice Sample: How to Write a Professional and Effective Reminder

Have you ever sent an invoice and waited patiently for payment, only to find yourself chasing after it weeks later? It's a common problem for many businesses. A well-crafted past due invoice can help you get your money faster and maintain a professional relationship with your clients.

Here's a sample past due invoice template that you can adapt to your own needs:

[Your Company Name] [Your Company Address] [Your Company Phone Number] [Your Company Email Address]

Invoice Number: [Invoice Number] Invoice Date: [Invoice Date] Due Date: [Original Due Date]

Bill to: [Client Name] [Client Address] [Client Phone Number] [Client Email Address]

Subtotal: [Subtotal] Tax: [Tax] Total: [Total Amount]

Past Due Notice:

This invoice is now past due by [number] days. We kindly request that you remit payment as soon as possible.

Please note: [Include any specific payment terms or late payment fees, if applicable].

Contact Information:

If you have any questions regarding this invoice, please contact us at [Phone Number] or [Email Address].

How to Make Your Past Due Invoice More Effective:

• Be clear and concise. State the amount due and the due date clearly.
• Be professional and polite. You want to maintain a positive relationship with your client, even if they are late with payment.
• Include specific payment instructions. Make it easy for your client to pay.
• Be consistent. Send past due invoices on a regular basis, perhaps every 10-14 days, if payment is not received.
• Consider using a late payment fee. This can incentivize your clients to pay on time.

Additional Resources:

• GitHub: This popular platform is not solely for code, but also houses repositories like https://github.com/codecademy/projects/tree/master/projects/invoicing_app which can be helpful for building custom invoice templates.
• Invoice Templates: Many online resources, including Canva, Google Docs, and Microsoft Word, offer free invoice templates.

Remember, a well-crafted past due invoice can help you get paid faster and keep your business running smoothly.